I’m off to another meeting…
We all attend them; I think it’s the rules. Why must we have meetings? OK, why must we have so many meetings? OK why must they last sooooo long? I am not really opposed to them. I suppose it’s the most effective way to get communication going between groups of people. To be honest, I attend them often for several aspects of my life. It’s necessary and often enjoyable. But lately I’ve been cranky about some of them. However, I think for me to be able to tolerate them, we should set a few ground rules to have effective meetings.
- Bring food (the initiator of the meeting is responsible for this)
- Bring coffee or beverages (see item #1)
- Don’t have them Monday morning.
- Don’t have them late at night.
- Don’t schedule a “work” meeting after normal working hours.
- Don’t have them Friday afternoon.
- Have an agenda and stick to it.
- Have a definite time to end and end it on time.
- If you don’t finish items on Item #7, see Item #8.
- Don’t rehash items discussed ad nauseam at the last meeting.
- Let other people talk (ok, most other people…you know who I mean).
- Consider taking a break mid-meeting
- Don’t wake me during the meeting
- Get to the point
- If you present with a Powerpoint presentation DON’T read it to me.
- Ask the opinion of the attendees more than once.
- Confirm people’s understanding of what was agreed upon at the meeting. (Like who will bring food next time?)
- Make an action item list. (See item #17)
- Sound interested in the subject while speaking.
- Don’t have 20 things on your agenda list.
See you at the next meeting. By the way, I’ll be late and have to leave early.
photos are from sean munson’s photostream on Flickr (used under the Creative Common License)